Base Administrator

Base Administrator - Karratha

• Karratha, WA
• Operations
• Permanent Full-time

The company

PHI is a global leader in helicopter services. In the Asia Pacific (APAC) region, PHI takes on some of the most challenging assignments in aviation to deliver high quality helicopter support for energy customers and search and rescue authorities.

We are one of the safest helicopter operators anywhere in the world, as every flight we take is guided by our core values of Safe, Efficient, Quality, Service.

About the role

We have an exciting opportunity for a Base Administrator to join our dynamic growing team.

This role is ideal for a proactive, organised individual seeking to build administration and facilities coordination skills in a fast‑paced aviation environment. It offers a strong opportunity for career growth within a supportive and collaborative team.

Reporting to the Base Manager, this is a hands‑on role focused on base administration, providing essential support to ensure smooth and efficient operations.

Responsibilities of the role include:

• Provide a first point of contact to all external enquiries by phone, email or in person and directing enquiries appropriately.
• Provide administrative support including filing, archiving, meeting minutes, and assisting other departments as necessary.
• Maintain accurate personnel records, including contact lists and staff recency data in Air Maestro.
• Arrange onsite accommodation for touring crew and visitors, liaise with the accommodation provider for bookings and maintenance issues.
• Schedule and conduct PHI inductions for new personnel to the base, visitors and contractors. Monitor access to airside in accordance with Karratha Airport procedures. Ensure a 100% induction standard is maintained.
• Manage accommodation bookings for crew and visitors, liaising with providers as needed.
• Maintain notice boards, ensuring information is current and regularly reviewed.
• Issue purchase orders in accordance with the Company Policy, maintain records, match orders to invoices and ensure accounts are forwarded to relevant personnel for payment.
• Order and maintain sufficient inventory in stationery and amenity supplies.

To be considered for this role, you will need:

• Good communication skills and willingness to learn
• A proactive, professional with a strong customer‑facing approach.
• Must hold or be eligible to apply for an ASIC card
• Strong computer literacy to learn PHI systems

About you:

• Safety focused with a strong commitment to following procedures
• Eager to learn and develop practical technical skills
• Reliable and adaptable in a dynamic operational environment
• Well-developed sense of responsibility and teamwork
• Previous Aviation experience desirable
• Ability to follow instructions while taking initiative when appropriate

By joining our team, you will work in a rewarding and professional environment, with a diverse team of people sharing ideas and experiences.

We offer an employee benefits package that includes and access to a comprehensive wellbeing platform.

If this position sounds right for you, please register through our PHI Career Centre and follow the steps to complete an application. If you have any questions about this position, please contact: hradmin@phi-int.com.

PHI Aviation is an equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islanders. Defence force experience is desirable, and veterans are encouraged to apply. We respectfully request no agency submissions.

Applications close Friday, 22 May 2026. PHI reserves the right to commence shortlisting and remove the job advertisement prior to this date.

Apply now

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